Personal trainers & instructors
Personal trainer scheduling software
Take session and small-group bookings, run a waitlist, and share one link — free to start, no per-booking fees.
No card required · 14-day trial · live in minutes
of people are more likely to choose a provider that offers online booking
average member retention across fitness businesses — roughly a third leave each year
of an entrepreneur's work week goes to small administrative tasks
Luma is personal trainer scheduling software for independent trainers and small studios who run 1:1 and small-group sessions. Clients book an open slot or a spot in a small group from one link — no app, no account — waitlists fill late cancellations automatically, and session packs and memberships are tracked without a spreadsheet. It's simple scheduling software for fitness instructors that you set up in under three minutes with no credit card, and there's no per-booking fee taking a cut of every session.
1:1 and small-group booking
Publish your availability as bookable sessions and let clients reserve in two taps. Cap small groups with a live spots-left count, or keep it one-on-one.
Automatic waitlists
When a session or small group is full, the next client joins the waitlist and is offered a freed slot automatically before your cutoff — with any session credit restored.
One shareable link, no app for clients
Share a single booking link or embed your schedule on your own site or Instagram bio. Clients book without downloading anything or creating an account.
Session packs and memberships
Sell and track 5- or 10-session packs, memberships, and single sessions. Credits apply automatically when a client books and restore on an eligible cancel — tracked with a note or receipt photo.
No per-booking fee, free to start
One flat monthly rate with free reservations for clients — no per-booking cut, no setup fee. An online booking system for independent trainers that doesn't tax every session.
Cut no-shows with reminders
Automatic confirmations and class reminders keep sessions top of mind, and online booking is associated with far fewer no-shows than phone or text scheduling.
What personal trainer scheduling software does
Personal trainer scheduling software lets a trainer publish bookable session times, take reservations online, and track session packs and memberships — so clients self-book instead of trading texts, and you stop chasing your own calendar. The best tools also run a waitlist so a late cancellation gets filled, and put your booking link right where clients already find you.
Luma does this for both one-on-one training and small-group sessions. Clients book from a single link with nothing to install, packs and credits apply automatically, and you run everything from one calm calendar. It targets the essentials independent trainers ask for — simple online booking, no per-booking fees, live in minutes — rather than a heavy gym-management suite.
For independent trainers and small studios
Whether you train clients in a private studio, a shared gym floor, or outdoors, Luma adapts: run pure 1:1 slots, or open small-group sessions with a capacity and a waitlist. Because members book without an account, it works just as well for a first-time client from your Instagram bio as for a regular on a 10-session pack.
There's nothing to migrate to get started — add your sessions, share your link, and take your first booking the same day. Note that Luma tracks packs and memberships but does not process client card payments in v1; you record payment yourself with an optional note or receipt photo, and charging clients directly is on the roadmap.
Live in three steps
- 01
Set up in minutes
Name your studio, pick your vertical, and Luma seeds a room, a sample class, and this week's schedule for you. You're live and taking reservations in under three minutes — no sales call, no credit card.
- 02
Share your schedule page
Send members your link or drop the embed widget onto your existing website. They reserve a free spot in a couple of taps — nothing to download, no account to create.
- 03
Run your day from one calm calendar
Rosters, check-ins, waitlists, and membership tracking all live in a single day-or-week view — a calendar you actually want to open, not an admin ledger you dread.
Frequently asked questions
- Does Luma work for one-on-one personal training as well as small groups?
- Yes. Run 1:1 sessions as single-capacity bookings, or open small-group sessions with a live spots-left count and a waitlist. You can offer both from the same schedule.
- Can I sell and track session packs?
- Yes. Sell 5- or 10-session packs, memberships, or single sessions. Luma applies the right credit automatically when a client books and restores it on an eligible cancellation. You record the payment yourself in v1 — direct client card payments are on the roadmap.
- Do my clients need an app or an account to book?
- No. Reservations are free and take a couple of taps — there's no app to download and no account to create. You share one link (or embed the schedule on your site) and people book straight away.
- How long does it take to get set up?
- Under three minutes. You name your studio, pick your vertical, and Luma seeds a room, a sample class, and this week's schedule. No credit card is required to start your 14-day trial.
- Is there a setup fee or a per-booking fee?
- No. There's no setup fee, no per-booking fee, and no per-message charge — one flat monthly rate for the software, and member reservations are always free. It's the affordable alternative to platforms that bill you per booking or per SMS.
- How do waitlists work?
- When a class is full, the next person joins the waitlist. The moment a spot frees — someone cancels before the cutoff — the top of the list is offered it automatically, and any class credit they used is restored. You never chase a full class by hand.
- Can I put the schedule on my own website?
- Yes. Every studio gets a shareable schedule page and an embeddable widget, so you can take bookings from your own site, Instagram bio, or a link in an email — all pointing at the same live schedule.
- Can I track memberships, class packs, and drop-ins?
- Yes. Reservations are free to book, and you track memberships, class packs, and drop-ins with an optional note or a photo of a receipt. Luma auto-applies and restores credits as members book and cancel. Charging students directly through Luma is on the roadmap.
- Can I switch from another platform without a migration project?
- Yes. There's nothing to migrate to get started — add your classes and share your link the same day. Your members keep booking with no app and no account, so you can move over one class at a time.
- What does it cost?
- Every studio starts with a 14-day free trial, no card required. After that it's one simple flat monthly rate — see the pricing page. Your public booking page keeps working regardless of billing state.
The calm way to run your studio.
Go live in under three minutes and take your first reservation today.
No card required · 14-day trial